Renting an office in Kuala Lumpur may look simple, but there are many hidden steps that can cost you time and money if you don’t understand the process. Learn how to rent an office in Kuala Lumpur step by step. From choosing location to signing agreement, avoid costly mistakes and find the right office. 

I believe after you already go thru all of the topics Office Rental Guide Kuala Lumpur now you are ready to commit with office rental. MOST MISTAKE that i meet is that they doesn't plan a head. Usually the time needed from viewing, negotiation until they can start operation. ALWAYS PLAN ATLEAST 3 MONTHS AHEAD of you date to want to start operate. You need around: 

• 1 month to find the right unit and send your proposal

• 1 month the landlord and you to negoatiate and agree with the terms and condition

• 1 or 2 month to renovate the unit so that you can start operate.

This guide will walk you through exactly how to rent an office in KL — step by step.

Step 1: Define Your Requirements

Before you even start searching, you must be clear about:

• Number of staff

• Budget 

• Preferred location (KLCC, TRX, Bangsar, etc)

• Type of office:

  • Serviced office

  • Fully fitted office

  • Bare unit

👉 This step saves you 70% of wasted time

Step 2: Calculate Office Size Needed

Use a simple guide:

• 80 – 100 sqft per staff (standard)

• Add 10–20% for future growth

Example:
10 staff → ~800 – 1,200 sqft

Now you know: 

• Number of staff

• Budget 

• Preferred location (KLCC, TRX, Bangsar, etc)

• AND THE SIZE THAT YOU NEED

• Type of office:

  • Serviced office

  • Fully fitted office

  • Bare unit

Step 3 REALLY IMPORTANT! Inform Me and I will fulfill your requirement. Contact me now> Fadli Quzza 0129081141 

Step 4 if you dont want to follow step 3. Then Step 4 is:
Shortlist Buildings

Now you can start selecting buildings based on:

• Location (near MRT/LRT)

• Grade (Grade A / Grade B)

• Rental rate

• Parking availability

• Amenities (F&B, banks, etc)

Step 4: Arrange Viewing

Visit at least 3–5 options before deciding.

During viewing, check:

• Layout efficiency

• Lift waiting time

• Building condition

• Surrounding environment

👉 Don’t rush this part — this is your long-term commitment

Step 5: Compare Rental & Cost

Important: Rental is NOT your only cost.

You must also consider:

• Service charge

• Utilities

• Renovation cost

• Furniture

• Parking cost

👉 Always compare total cost, not just rental per sqft

Step 6: Submit Offer (Letter of Intent)

Once you choose a unit:

You will submit a Letter of Intent (LOI).

This includes:

• Rental price

• Lease term (usually 2–3 years)

• Fit-out period (rent-free period)

• Deposit structure

👉 This is where negotiation happens

Step 7: Sign Tenancy Agreement

After LOI is accepted:

You will sign the tenancy agreement.

Typical payment:

• 2–3 months rental deposit

• 1 month advance rental

• Stamp duty

Step 8: Renovation / Setup

Depending on your unit:

Fully fitted office

• Minimal work

• Move in fast

Bare unit

• Renovation required

• 1–3 months setup

👉 Plan timeline properly

Step 9: Move In

Final step:

• Setup internet

• Install furniture

• Move staff

👉 Congratulations — your office is ready!

Common Mistakes to Avoid

❌ Choose cheapest unit only
❌ Ignore hidden costs
❌ Don’t plan for future growth
❌ Rush into first option

Pro Tip (Very Important)

Always work with a specialist (ME LOL) who:

• Knows market rate

• Can negotiate better deals

• Has access to multiple buildings

👉 This can save you thousands of ringgit

Need Help Finding Office in KL?

We help businesses find the right office based on:

• Budget

• Location

• Size

• Business needs

👉 Contact us today for FREE consultation and viewing.

 Ahmad Fadli Ayub (Fadli Quzza)
Office Building Specialist

I specialize in office space rental across Kuala Lumpur and Klang Valley. I help companies find the most suitable office based on their requirements, budget, and expansion plans.

My service is 100% free, from shortlisting to viewing and negotiation.